Terms & Conditions

1. SERVICES

1.1. LAP Food and Bars will provide the services described in our quotation. If the numbers have, in our sole opinion, changes significantly from that originally notified we reserve the right to re-charge the event. 

1.2. We have a standard 25% booking fee deposit; required to confirm your date. Confirmation of booking our services, given either verbally or in writing, will be taken as acceptance of our quoted charges, and these terms and conditions. 

1.3. We reserve the right to alter these terms and conditions for specific bookings, as and when considered appropriate. Any such amendments will be notified to you in writing. 

1.4. All items offered are subject to availability. 

1.5. We require confirmation of the final number of people attending the event for which you require our services to be given 14 clear working days prior to the event. After this confirmation is given. We cannot accept responsibility to provide food etc. for undisclosed larger numbers of guests at your event. LAP Food and Bars reserves the right to amend per person prices if your numbers decrease by 20% or more from your initial quote. 

1.6. LAP Food and Bars will, at its discretion, remove any food, which it deems to be unsafe for consumption due to the time, elapsed from preparation. 

2. BARS

2.1. (If LAP is supplying you a pay bar service) Alcohol/drinks supplied by client – a no corkage allowance is applied so you can supply 2 glasses of arrival drink or the equivalent, ½ a bottle of wine per guest, and 1 x glass of toast drinks. After this or at the end of the wedding breakfast any surplus will be collected and kept safe, and the bar should then be used by all guests. Unless an alternative has been agreed in writing with LAP. 

3. HIRE ITEMS

3.1. Hire items – cutlery /crockery / glassware / linen.

3.2. LAP reserve the right to charge you after the event if it is deemed that there is loss or damage to any crockery, cutlery, glassware, or linen details of these charges are available on request.

4. CHARGES

4.1. Our charges are as set out in the quotation, which is valid for two months from the date of quotation 

4.2. If the numbers have, in our sole opinion, changes significantly from that originally notified we reserve the right to re-charge the event. 

5. DEPOSITS

5.1. You will pay a deposit of 25% of our quoted price. This deposit shall be paid upon confirmation of booking and is non-refundable. 

6. FINAL BALANCE

6.1. The final balance shall be paid not less than 14 working days prior to the date of the event. 

7. PAYMENT

7.1. Payment may be made by cheque, cash, or bank transfer. 

7.2. We reserve the right to charge interest if our invoice is not paid on time (both before and after any judgement) at the rate of 5% from the due date until payment. 

8. CANCELLATION

8.1. Once a booking has been confirmed, we incur expenses and may refuse other bookings. Therefore, a cancellation fee is payable for any cancellation of a confirmed event. 

8.2. If you wish to cancel a confirmed event, you must do so in writing to LAP Food and Bars. Date of receipt of written cancellation will determine the cancellation charge payable. 

8.3. The following cancellation charges are payable. 8.3.1. If the written cancellation has been received within 14 working days of the event in question, a cancellation charge of 100% of the agreed fee is payable; 

8.3.2. If the written cancellation has been received within 60 working days of the event in question, a cancellation charge of 50% of the agreed fee is payable 

9. FACILITIES

9.1. You will provide the facilities and equipment referred to in our quotation at the specified times. 

9.2. You will provide details of Utilities / Sufficient power supply and back-up supply. Details also of other contractors – Marquee / Structure for LAP to liaise with and ensure it is suitable for purpose, including the lighting / flooring / cabling. It is you (the hirer) responsibility that the supplier / power supply is fit for purpose. 

9.3. You will provide details of the exact location of the drinking water supply and details of any plumbers you permit to add temporary extensions to the supply point to enable LAP Food and Bars to have water for the event. 

9.4. You will provide details of the refuse and recycling facilities at the event. You will arrange for rubbish to be either taken away or ask LAP Food and Bars to quote on the amount that may need to be removed safely after the event. 

9.5. You will supply details of the parking facilities, how many vehicles can be parked, any maximum sizes / turning circles and if the ground is level for catering vans. 

10. COMPLAINTS 

10.1. LAP Food and Bars must receive any complaint in writing not more than 7 working days from the date of the function concerned. 

11. LIABILITY 

11.1. No liability is accepted by LAP Food and Bars for loss, damage, or consequential loss, except to the extent required by law, caused by LAP Food and Bars failure to perform its obligations (whether that failure is due to negligence on the part of LAP Food and Bars, its partners, employees, or sub contractors, or due to other causes) but nothing in these terms and conditions shall exclude LAP Food and Bars obligation to pay compensation for death or personal injury to the extent required by law. 

11.2. The hirer (i.e. the client) is responsible for all hire equipment from the time of delivery until it is collected. The hirer should, in his/her own interest, make sure the equipment is insured. Any breakages (e.g. glasses or crockery), loss or damage, however caused, will be charged to the hirer i.e. the client) at full replacement value. These charges will be notified to you within 14 days of the event. 

11.3. You accept responsibility for all loss of or damage to LAP Food and Bars property whilst on your premises or whilst in your possession or control. You should ensure that your insurance covers LAP Food and Bars equipment whilst in your possession. In the event of any failure to return or damage to LAP Food and Bars equipment, you will reimburse LAP Food and Bars forth with at the full replacement cost. 

12. FORCE MAJEURE 

12.1. We are not liable for any breach of this contract, which arises out of, or results from causes beyond our reasonable control. 

13. GOVERNING LAW 

13.1. The performance, validity and construction of this contract shall be governed by English law and the parties agree to submit to the exclusive jurisdiction of the English courts. 


Information about LAP Food and Bars

LAP Food and Bars operates the website http://www.lapfoodandbars.co.uk

LAP Food and Bars VAT number is GB280686574

To contact LAP Food and Bars, please see LAP Food and Bars “Contact Us” page http://www.lapfoodandbars.co.uk/contact

LAP Food and Bars 

Address: The Lapley Farm, Payhembury, Honiton, Devon EX14 3JF 

Telephone: 07974 433186 

E-mail: lin@lapfoodandbars.co.uk